Refund Policy

Students considering withdrawing from a course/program should read the following sections: Refund Policy, Satisfactory Academic Progress, and Grade Reports (Interruption of Enrollment and Course Withdrawals), Leave of Absence, and Adding/Dropping Courses.

Definitions. As used in this Refund Policy, these terms shall have the following meanings:

“Semester” is the period for which students are charged. Each Semester consists of three 5-week modules. Two semesters constitutes an academic year.

“Tuition and Fees” means the stated program price for a Semester or portion of a Semester if less than a Semester remains in Student’s program, together with the Technology Fee, sales tax, and other fees charged by ECPI.

“Trial Period” – New Students attending their first course are in a trial period which is typically five weeks. If the first course is not completed during the trial period, the student may opt out and all tuition charges would be refunded less enrollment fees, otherwise they become a regular student. Title IV federal student assistance will not be disbursed during the trial period, but once completed and the student continues as a regular student, disbursements will be made to include the trial period if otherwise eligible. Students who utilize the trial period, but re-apply and attend in a later semester, will be assessed $250 per previously earned credit.

Start Date Postponement. In the event a program start date is postponed by ECPI University, Student is entitled to a full refund of all monies paid to ECPI University if requested by Student within fifteen days of Student’s receipt of notice of such postponement.

The University reserves the right to discontinue a program of study for enrollment or other factors. In the event that a student has not commenced study in the discontinued program, the student may transfer to another program and all monies paid will be applied to the new enrollment. In the event that a student has completed coursework within the discontinued program of study, the student will be provided an opportunity to complete all outstanding coursework at the University and earn the appropriate credential for that program.

Cancellation Policy. Student may cancel his/her Enrollment Agreement, without any penalty or obligation, within three (3) business days from the date Student signs the Enrollment Agreement. If Student cancels in accordance herewith, any payment made by Student under his/her Enrollment Agreement and any negotiable instrument executed by Student in connection herewith will be returned within 30 days following receipt by ECPI University of such cancellation notice excluding the non-refundable application fee, and any security interest arising out of the Enrollment Agreement will be voided. If cancellation is effected under this clause, Student shall have the right to apply for reinstatement within 12 months from the date signed by Student on page one of his/her Enrollment Agreement, at which time a credit will be given for all monies paid but not previously returned to Student, if any. To cancel the Enrollment Agreement, Student must mail or deliver a signed and dated copy of Student’s written cancellation notice to ECPI University at the campus location noted on page one of his/her Enrollment Agreement no later than midnight on the third day after Student signs his/her Enrollment Agreement.

If the student cancels during the trial period, ECPI University will refund all money less the non-refundable application fee and registration fee. Thereafter, the refund for each Semester will be the larger of (a) the refund, if any, required by state law, or (b) the refund, if any, required by federal law, and (c) the ECPI Refund Policy.

Refund Calculation. If withdrawal or termination occurs in the first 10% of the Semester, ECPI University will refund 90% of tuition; if termination occurs after 10% and up to 20%, ECPI will refund 80% of tuition. If termination occurs after 20% and up to 30%, ECPI will refund 70% of tuition; if termination occurs after 30% and up to 40%, ECPI will refund 60% of tuition.  If termination occurs after 40% and up to 50%, ECPI will refund 50% of tuition; if termination occurs after 50% and up to 60%, ECPI will refund 40% of tuition. If termination occurs after 60% and up to 70%, ECPI will refund 30% of tuition; if termination occurs after 70% and up to 80%, ECPI will return 20%. ECPI University shall retain a non-refundable application fee for each refund. If termination occurs after 80% of the Semester, no refund will be made.

Federal Return of Funds Requirement. The Return of Title IV calculation is delayed if Student provides written confirmation, on or before the last day of attendance, of an expected re-entry date before the end of the current semester.

The calculation for the return of Title IV aid funds is determined by Student’s last date of attendance. The number of days completed is divided by the number of days in the Semester to identify the percentage of time Student has completed. This would be the percentage of aid earned by Student. If Student withdraws at 60% or more of the current Semester, no return of the Title IV aid funds for that period is required as Student is considered to have earned 100% of the Title IV aid funds received. If Student’s last date of attendance is before completing 60%, this percentage if multiplied by the total amount of Title IV aid received or could have been received (for this period) to arrive at the amount of earned aid. The difference between the amount of earned aid and the amount of Title IV aid is the amount of unearned aid. Pell Grant awards will be recalculated to the eligible amount based on any changes to the enrollment status before being pro-rated as required by the U.S. Department of Education which often results in a significant reduction in Pell Grant eligibility.

Amount of aid ECPI is responsible for returning. Institutional charges (tuition, books, and fees for the entire Semester) are multiplied by the percentage of unearned aid to determine the amount ECPI is responsible to return. The amount ECPI is responsible to return is compared to the total amount of unearned aid; the lesser amount is then returned to applicable student aid program (see below for refund order). This refund amount is then charged to Student’s account and depending on the results of the Refund Policy, it is possible to have a tuition balance owed to ECPI for the unpaid portion of tuition, books, and fees.

  • Unsubsidized Direct Loans (other than Direct PLUS Loans)
  • Subsidized Direct Loans
  • Federal Perkins Loans
  • Direct PLUS Loans
  • Federal Pell Grants for which a return is required
  • Federal Supplemental Educational Opportunity Grants (FSEOG) for which a return of funds is required
  • Iraq and Afghanistan Service Grant, for which a return is required 

Amount of unearned aid Student is responsible for returning. Student is responsible for returning any portion of the unearned aid that is not part of the required return from ECPI University. Any unearned aid that came from Title IV loans, Student will be responsible for repaying those funds according to the terms of the promissory note.

Payment of Refunds. Any refunds due under the foregoing provisions to the Student who properly cancels, withdraws, is discontinued, or fails to return from an approved leave of absence, will be refunded within 60 days of the last date of attendance or within 60 days of the date Student failed to return from an approved leave of absence. Refunds due per the U.S. Department of Education will be made within 59 days of the last date of attendance or 45 days from the date of official withdrawal, whichever is earlier. Refunds due by Student to other entities will be made within their required timeframes, but never more than 60 days after the last date of attendance.

Special Cases. In case of prolonged illness or accident, death in the family, or other circumstances that make it impractical to complete the program, ECPI University shall make a settlement that is fair.

Students who have not visited ECPI University prior to enrollment may withdraw without penalty within three (3) days following either their scheduled class orientation or following a tour of ECPI University and its facilities, whichever is later.

Students eligible for military benefits are charged and refunded according to funding source guidelines.

Credit Balance/Refund. ECPI University will not issue a check for a credit balance or a refund that is less than $1.00.