Verification
Requirements for Verification. Federal regulations require that application data be matched against several databases: those of National Student Loan Data Services (NSLDS), Central Processing Service (CPS), The Department of Defense, the Department of Justice, the Social Security Administration, Department of Veterans Affairs, and the Department of Homeland Security (DHS). An unsuccessful match to any of these databases will require students and/or parents provide documentation to validate their current status. For any failed database match, your Financial Aid Administrator will advise you of the documentation required and which must be provided to be eligible for financial aid.
Some student aid applications are also subject to a process called verification. This process involves documenting the information submitted on the student’s Free Application for Federal Student Aid (FAFSA) and verifying that the information is correct.
The procedures governing verification are as follows:
School Policy for Timeline in Completing Verification.
The School will complete the “Notification of Verification Document Required Form” and email or meet with students in person to explain what is required.
Verification is required to be completed before the start of a program or within 30 days of notification.
Under extenuating circumstances the Institution may, at their option, accept completed verification documentation after the above deadline. Other federal deadlines may also apply.
Students who do not complete verification in the above time frame may have a delay or loss of subsidized financial aid and may be prevented from registering for subsequent classes.
Acceptable Documentation.
The Department of Education publishes an annual notice announcing the FAFSA information that an institution and an applicant may be required to verify for an applicant selected for verification by the Department, and the acceptable documentation for that information. If an application is selected for verification by the Central Processing System (CPS), the resulting Student Aid Report (SAR) will indicate that verification is required. In addition to this, ECPI University may choose to select an application for verification. In either case, students will be notified of the documentation required to complete the verification process by their Financial Aid Administrator.
Applicant’s Rights and Responsibilities in Regard to Verification. Each applicant has the right to be informed that s/he has been selected for verification and the responsibilities associated with verification selection. Consequences for not meeting those responsibilities, are explained in detail orally, and when deemed necessary by the University or if requested by the applicant, presented in writing.
Correction to Information. All conflicting data must be resolved and if, as the result of verification or another documentation process, it becomes necessary to correct any of the information on an ISIR, the student may be required to make a correction or the Financial Aid Department with acceptable documentation will submit the corrections electronically to the U.S. Department of Education. A new ISIR, showing the corrected information is then generated. Applicants may be required to verify correctness and sign the revised ISIR.
If corrections result in a change in eligibility, students will be advised and a revised award letter will be reviewed for approval.
If ECPI has reason to believe that any application has been intentionally submitted under false or fraudulent pretenses, such application will be referred to the Federal Office of the Inspector General.
Note: Failure to provide required information could result in a new student being denied admission to ECPI University, and a student already attending classes could be dismissed for failure to meet financial obligations to the school.